Job Details
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| Title: | Facilities Administrator in Milton Keynes |
| Advertised by: | MHR London |
| Reference: | FacAdMilton |
| Salary: | 25000.00 |
| Work type: | Contract |
| Description: | •Act as main point of contact for all Facilities issues and services on site. •Respond to all fm24 jobs logged and complete within agreed SLA. •Site initial contact for all Health & Safety issues relating to the building and work environment. •Complete all H&S inductions for contractors, prior to any works commencing. •Carry out role of Fire Coordinator on site; fire alarm weekly test, ensure Fire Wardens and First Aiders are clear and aware of their roles. Ensure training records are kept up to date and fire risk assessments is regularly reviewed. •Liaise and manage all third party contractors to ensure all mechanical and electrical works are completed and records kept. Ensure relevant PPMs, handyman services, electricals visit are completed and worksheets kept up to date. •Co-ordinate meeting rooms bookings and carry out checks to all FM bookable rooms. Ensure the rooms have the correct equipment and everything is in working order. •Maintain the company car/vans spreadsheet portfolio and ensure all details are correct for financial reporting which is produced and distributed monthly. Duties include; fuel cards, P11Ds, insurance, MOT reminders, purchasing of vehicle, sourcing pricing and providing support to drivers when necessary. •To raise quote and code invoices to the correct cost code. Also ensure invoices are processed correctly and a record of invoices raised is kept up to date through the PO system and reconciliation sheet. •Order stationery items for all departments and cross charge where necessary. •Coordinate office moves and ensure all parties are kept updated. •Ensure the phone list is kept up to date, leavers and joiners are managed Responsible for ordering the key fobs, all sign-in sheets and ensure stock levels are regularly monitored and key fobs issued and disable for new starters and leavers. •To occasionally cover the reception and carry out all receptionist duties during breaks and other times when required. •To arrange hospitality refreshments for meeting room bookings as requested. •To conduct building checks every week and report back any issues. •Undertake small project works requiring some technical project management experience. •Ensure all FM noticeboard are kept up to date. •Manage on-site team Catering staff. The right candidate should have: •Experience in similar role within Facilities Management •Experience of managing third party suppliers. •Project Management experience for small works project •Ability to demonstrate commercial awareness and customer service skills. •At least two years relevant experience gained in a similar environment. •Qualification in related subject or equivalent knowledge/experience preferred. •Organisation and multi tasking skills. •Competent user of Microsoft Office (Word, Excel, PowerPoint). |
| Contact: | MHR London |
| Email: | Lorraine.39226.617@mhrlondon.aplitrak.com |
| Phone: | |
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